Every effort should be made to ensure that people are catered for at the meeting. If people are to sit, there should be sufficient chairs for everyone.
Meetings are best conducted in rooms which are well lit, especially with natural light and well ventilated.
The Team need to establish a pattern of being unobtainable, except for emergencies, during a meeting. Other colleagues need to be aware of procedures to follow when problems occur.
After a Team meeting, it is a good idea for the line Manager to take time to
evaluate the event, with a view to improvements for the future. To assist this process, a log of Team Meetings would be advantageous. The successes and the difficulties could be noted and considered over a period of time.